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University System of Maryland

Job Class Specification

ACCOUNTING ASSOCIATE






JOB CODE: N09ACC                               FLSA: NONEXEMPT
JOB TYPE: SYSTEMWIDE                           EEO6:  H40
JOB FAMILY/SERIES: FIN     
APPROVED BY: Chancellor Donald N. Langenberg  EFFECTIVE DATE: 07/01/96


JOB SUMMARY


Under general supervision, supervises complex accounting clerical,
bookeeping, or auditing activities.  Serves as primary bookeeping
specialist for a major function such as complex multi-grant and
contract accounting support or supervises and trains subordinate
personnel.


PRIMARY DUTIES


1.  Performs complex clerical activities essential to accounting, such
    as accounts payable/receivable, posting or reconciling ledgers and
    accounts, preparing trial balances, payroll, leave accounting and
    preparing consolidated reports.


2.  Provides primary bookeeping support services for complex accounts
    that require regular reports, active monitoring of fund and budget
    amendments, reconciliation and detailed research to resolve
    discrepancies.


3.  Assists accountants or auditors in making modifications to
    existing accounting systems or in the formulation and installation
    of new systems.


4.  Performs analysis of various ledger accounts such as reviewing
    entries, verifying amounts, comparing and reconciling balances and
    interpreting trends or deviations from accounting standards.


5.  Supervises and monitors the bookkeeping activity of a unit,
    ensuring details of financial transactions are recorded in
    journals, ledgers and automated system.


6.  Reviews all transactions posted to assigned accounts by ensuring
    all account activity is recorded, all adjustments are calculated
    and corrections made.


7.  Prepares a variety of reports using manual and automated systems
    and equipment, personal computers and related software.


8.  Supervises and trains subordinate personnel, determines work
    priorities, plans, schedules, assigns and reviews work.


Note: The intent of this list of primary duties is to provide a
representative summary of the major duties and responsibilities of
this job. Incumbents perform other related duties assigned. Specific
duties and responsibilities may vary based upon departmental needs.


MINIMUM QUALIFICATIONS


EDUCATION:  High school diploma or GED.


EXPERIENCE: Four years accounting clerical experience.


REQUIRED KNOWLEDGE/SKILLS/ABILITIES


Thorough knowledge of bookeeping principles, mathematical methods and
techniques and accounting standards.  Skill in performing mathematical
computations; in using analytical techniques to reconcile financial
data; in reviewing and processing financial documents; in operating
calculators, personal computers and related software.  Ability to
communicate effectively, to prepare written records and reports; to
work independently with little supervision; to supervise and train
others in assigned accounting clerical work; to establish and maintain
effective work relationships; to operate manual and automated office
equipment.


OTHER: Except for qualifications established by law, additional
related experience and formal education in which one has gained the
knowledge, skills, and abilities required for full performance of the
work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30 college
credits being equivalent to one year of experience.
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