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USMSC Minutes
November 8, 1998
Bowie State University

Introductions and Welcome

Meeting began with a warm welcome from BSU delegate Troy Talbot.

Each delegate took a moment to introduce him- or herself and note their home institution. In attendance were Troy Talbot (BSU), Ted Murphy (TU), Stephen Mogila (UB), Pam Riddle (UMB), Kelly Newsome (UMCP), Aprille Williams (UMES), Valerie Bonner (UMUC), Tony Savia (UMUC), Mia Murthy, Chair, Susan Woda, Student Regent, and Joan Marionni, Chancellor's Liaison.

Old Business

Microsoft Proposal

Mia Murthy, Chair, briefly discussed the Microsoft proposal and urged council members to forward any feedback from their campus to her and Susan Woda, Student Regent. She noted Kelly Newsome's e-mail update as a possible model for informing each campus about the proposal; the update discussed strategies that Newsome has used at UMCP thus far, such as fliers to student groups and all SGA representatives, a display ad to the school newspaper, publications via listserve. Murthy encouraged delegates to use all of their resources (see her e-mail for details) to "get the word out."

TA and GA Standards

Mia Murthy asked delegates to take a moment and research standards. Possible resources may include the internet, position applications (which usually include requirements), any "faculty-hiring" related office on campus, and Teaching Assistants and Graduate Assistants themselves.

New Business

Inter-institutional Committee on Academic Advising

The committee has met and begun work; they will begin involving students soon. Kasey Schneider, Vice-Chair, and Sabastian Niles, UMCP, will attend the November 20 meeting of the academic advising sub-group. A report will be produced, and the draft will be available and scheduled for presentation at the Education Policy meeting in March 1999.

Officer Reports

Mia Murthy, Chair, noted that the November Chancellor's Council was cancelled but that the presidents did meet with the Chancellor as Presidents' Council.

Student Regent selections. A "nominee prep packet" was distributed. She also commented on eligibility of students to become a regent (discussed below), and informed delegates that their binders were supplied with a copy of the Student Regent Application, position description, and other information about the System that could be helpful during the selection process.

USM Task Force hearings. Her testimony was distributed, and she congratulated Kasey Schneider (SSU), Andy Rittler (SSU), Lasonia King (CSC), Tony Savia (UMUC), and Susan Woda, Student Regent, for their wonderful testimonies at the hearing.

Murthy commented on attendance on the behalf of Kasey Schneider, Vice-Chair. She told members that they need to attend meetings and notify Kasey if they are not able to do so. Schneider is sending letters to institutions with delegates who have missed two or more meetings. Murthy stressed that being a USMSC rep is an important job, stating "think of the students your representing!"

Murthy inquired about about Annapolis 101, opening the floor for discussion.

Andy Rittler's written report noted that he had spoken with Winnie Frederick (assistant to Senator Komenda) and that he will e-mail all of his progress to delegates and officers sometime during November 8-14. He wants to have all delegates R.S.V.P. by the December meeting in UMCP.

Susan Woda described Annapolis 101 as an introduction to all delegates as representatives, to explain how we are advocates for our constituencies. She noted a possible tour of Annapolis, a speech by Senator Komenda, and personal visits to area representatives, followed by a reception with the legislative body, Board of Regents, and university presidents. She said that in the past, the event was for delegates only, but that it would be a great way to introduce a potential new delegate to the council, just notify Andy Rittler (SSU) so that he can order enough lunches.

Murthy said that the date for Annapolis 101 would be available by November 14, 1998, and Kelly Newsome (UMCP) encouraged delegates to write letters/e-mails to the state representatives for their campus before and after Annapolis 101. She asked all delegates/officers to always respond to e-mails, even if just to say that it was received; she would like to know that her e-mails are being read. She added that she will send a "press kit" to all college newspapers for their editorial sections. She will write a release to all newspapers about the Student Regent position, and will send the release to all delegates by Monday, November 9, 1998. All delegates should respond the following day because she will send releases out on Wednesday, November, 11.

Kasey Schneider, Vice-Chair, was not in attendance.

Kelly Newsome, Secretary-Treasurer, commented on the progress on the webpage. She will send in the updated information before the December meeting and try to have things "up and running" as soon as possible. Please send any information you wish to have posted to her and turn all biographies into Joan Marionni, Chancellor's Liaison ASAP.

Susan Woda, Student Regent, said that she would like to meet between 11:00 and 11:30 for the December selection meeting. She also talked about SR selection re applications and nominee preparation. She asked that all applications be typed and turned in on time to Joan. Some guidelines apply concerning application submission: (1) NO FAXED APPLICATIONS! Call Joan with questions re faxes; (2) make sure all applications are complete; (3) look at transcripts to help get an idea of applicant's eligibility (i.e., can they handle the responsibility given their grades); (4) current delegates/officers may apply, too; and (5) you may want to create a cover letter w/checklist for all applications to assist the potential nominees from your campus in their application process.

She offered to speak at any campuses about her position and encouraged delegates to prep nominees with mock interviews. Other advice mentioned in discussion for delegates were to talk to each other about what qualities would define their ideal candidate, and to talk to their nominee about the selection procedures (including transportation). Susan will have a package for all nominees at the December meeting. She briefly discussed her testimony to the task force, and included a written copy in her packet to present reps.

Woda needs feedback about faculty standards!!! She asked delegates to call people, make appointments, and visit their human resources, career services, and provost offices. To decide what type of professor to investigate, locate your faculty workload report (tells what percent of courses are taught by what faculty). Tony Savia (UMUC) stated that at his school, students are not allowed to discuss faculty standards with their instructors or administration, and that he found an general application for employment on the UMUC homepage that helped him better understand the requirements.

Woda also noted that anyone who wanted to go to Education Policy, Finance, or Advancement meetings should contact her for an agenda. Next scheduled meetings are as follows:

Advancement: November 12; 8:30 a.m.
Finance: November 16; 8:30 a.m.
Ed. Policy: November 11; 8:30 a.m.

SSC Reports

Tony Savia (UMUC) reported that in his meetings with John Martin, Vice-Chancellor for Advancement, he has discovered that there is nothing that the USMSC can do at this time to help with the Office of Advancement. Martin said that we can support our individual campus advancement offices, and if he can use our assistance as a council, he will let us know.

Andy Rittler (SSU) was not in attendance. His report was briefed by Kelly Newsome (UMCP) and can be found in full in his e-mail to the Council.

Other SSU reps were not in attendance.

Campus Updates & Comments for the Good of the Council

All monthly campus updates will be given via e-mail or paper copy.

Please note that Aprille Williams (UMES) does not have e-mail access at this time; contact her via telephone or regular mail only until otherwise noted!  

Meeting adjourned at approximately 4:00 p.m.