USM Career Opportunities

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Administrative Assistant II (800073)



Under general supervision of the Director for the Maryland Center for Computing Education (MCCE) within the P-20 office provides administrative support for P-20 partnership projects and professional development within the office of the Associate Vice Chancellor. This is a full-time contractual position for one year with the potential for renewal.



Information/Data Organization and Analysis:

  • Collects, compiles, and organizes data pertinent to MCCE projects. Analyzes, summarizes, and communicates this information to appropriate officials.
  • Assists in the preparation of annual and financial reports, recommendations, and other information resources for the improvement of MCCE and its programs.
  • Tracks grant and program budgets and timelines.

Event Support:

  • Arranges accommodations for facilitators and MCCE event participants.
  • Assists conference participants and sponsored participants in arriving at the event location, checking in for the event, and finding locations for lunch and/or breaks.
  • Provides on-site support throughout the duration of each conference, which range between 1 and 5 days in length.
  • Provides any support required by MCCE to promote the effectiveness of the Meetings/Conferences.
  • Communicates with stakeholders and processes payments for venue, services, facilitators, and other event expenses.
  • Arranges online or in-person venues, sets up registration, communicates with participants, and coordinates any resources needed.

Office Support:

  • Assists in the planning and implementation of programs, procedures, practices, and organization.
  • Organizes calendars and schedules events.
  • Periodically updates social media accounts and websites.
  • Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.
  • Manages travel reservations and accommodations, including preparing itineraries and schedules for internal and external staff.
  • Obtains approval from leadership for travel requests and expenses that exceed established limits.
  • Processes reimbursements for travel expenses.



Required Education Level/Certifications:

High School Diploma or GED

Required Experience:

3 years’ experience providing administrative support. Formal education from an accredited college or university may be substituted for the experience requirement on a year-for-year basis with 30 undergraduate or doctoral credits or 12 graduate credits being equivalent to one year of experience.

Required Knowledge/Skills/Abilities:

  • Strong skills using Microsoft Office and Google Drive filing systems, documents, spreadsheets, and linked resources.
  • Ability to establish and maintain effective working relationships.
  • Ability to present ideas and information clearly and concisely both orally and in writing.
  • Ability to proofread and edit written documents.
  • Ability to perform mathematical computations.
  • Ability to present statistical material in chart and graph form.
  • Ability to plan and support in-person and online events.
  • Ability to interact effectively with internal and external parties in a courteous and efficient manner.
  • Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.



Preferred Education Level/Certifications:

Bachelor’s degree

Preferred Knowledge/Skills/Abilities:

  • Skill in the use of a variety of online tools including basic web page updates, time-tracking software, and registration software.
  • Familiarity with the Microsoft Teams platform.


Classification: Contingent II

FLSA Status: Nonexempt

Hours: FT. Some weekend work may be required.

Salary: $50,000-$56,000

Benefits: includes medical, dental and vision benefits, tuition remission at any of the 12 USM institutions, a generous leave plan, and the option to telework for part of the week.

Application Instructions: Please combine your cover letter and resume into one PDF or Microsoft Word document and send to the following email address:


The University System of Maryland is an equal opportunity, affirmative action employer without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin or ancestry, marital status, veteran status, physical or mental disability unrelated to an individual's ability to perform the job, in accordance with applicable law. As required by the 1986 Immigration Act, applicants should be prepared to present acceptable documentation showing their identities, their U.S. citizenship or alien status, and their authorization to work in the United States.

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